L

LPAC_TheThomas

Our event space is the perfect location for your next event. With a capacity of up to 500 guests, we can accommodate most type of event, from weddings, theater to corporate events.

@LPAC_TheThomas

Description

We offer a variety of amenities to make your event a success. From state-of-the-art audio and visual equipment to customizable lighting, we have everything you need to create the perfect atmosphere for your event.

Organization Type

Venue

Location

85340

LOCATION

447 S. Old Litchfield Road, Litchfield Park, AZ, 85340

UPCOMING OPPORTUNITIES

Event Coordinator

Venue Details● Venue Name: Litchfield Park Arts Center @ The Thomas● Venue Location: 447 S Old Litchfield Rd., Litchfield Park, AZ 85340● Venue Type: Wedding and Event SpaceScope of Responsibilities – Event Coordinator(TBD Co. or Mrs.) will provide comprehensive venue management services for Litchfield Park Arts Center @ The Thomas, including but not limited to the following categories:Client CoordinationAct as the primary point of contact for all prospective and booked clients.Conduct venue tours, consultations, and walkthroughs.Manage inquiries, bookings, and follow-upsEnsure that all clients receive and sign venue rental agreementsCollect required documentation (insurance, vendor info, payments, etc.).Booking & Calendar ManagementMaintain an up-to-date master booking calendarPrevent double bookings or scheduling conflicts using CRM platform - Triple SeatCoordinate client and vendor access times for setup, events, and breakdown.Track payment schedules and deadlines.Vendor & Event Day CoordinationProvide clients with a list of preferred vendors, if applicable.Ensure all vendors follow venue rules and provide proof of insurance.Be on-site for event setup and breakdown.Supervise vendor load-in/load-out and ensure a smooth flow.Troubleshoot and resolve any logistical issues during events.Venue Operations & OversightOpen and close the venue for all scheduled events.Ensure the venue is clean, safe, and ready before each eventManage lighting, temperature, restroom supply stock, and other elements affecting guest comfort.Report and coordinate necessary repairs or maintenance.Monitor adherence to occupancy limits, noise ordinances, and other local regulations.Compliance & InsuranceEnsure all clients and vendors meet the venue's insurance requirements.Maintain documentation for all signed contractsAssist in implementing and updating safety and emergency protocols.Post-Event DutiesConduct post-event venue walkthroughs to assess damages or extra cleaning needs.Coordinate cleaning staff after eventsProvide post-event reports to Venue Owner (including incident logs if applicable).Marketing & PromotionRepresent LPAC_TheThomas Instagram via existing social media pageCreate and respond to online inquiries via platforms The Knot, WeddingWire, or Google.Collect and share client testimonials and photography (with permission).Attend or coordinate planner open houses, or styled shoots.

Event Coordinator

Venue Details● Venue Name: Litchfield Park Arts Center @ The Thomas● Venue Location: 447 S Old Litchfield Rd., Litchfield Park, AZ 85340● Venue Type: Wedding and Event SpaceScope of Responsibilities – Event Coordinator(TBD Co. or Mrs.) will provide comprehensive venue management services for Litchfield Park Arts Center @ The Thomas, including but not limited to the following categories:Client CoordinationAct as the primary point of contact for all prospective and booked clients.Conduct venue tours, consultations, and walkthroughs.Manage inquiries, bookings, and follow-upsEnsure that all clients receive and sign venue rental agreementsCollect required documentation (insurance, vendor info, payments, etc.).Booking & Calendar ManagementMaintain an up-to-date master booking calendarPrevent double bookings or scheduling conflicts using CRM platform - Triple SeatCoordinate client and vendor access times for setup, events, and breakdown.Track payment schedules and deadlines.Vendor & Event Day CoordinationProvide clients with a list of preferred vendors, if applicable.Ensure all vendors follow venue rules and provide proof of insurance.Be on-site for event setup and breakdown.Supervise vendor load-in/load-out and ensure a smooth flow.Troubleshoot and resolve any logistical issues during events.Venue Operations & OversightOpen and close the venue for all scheduled events.Ensure the venue is clean, safe, and ready before each eventManage lighting, temperature, restroom supply stock, and other elements affecting guest comfort.Report and coordinate necessary repairs or maintenance.Monitor adherence to occupancy limits, noise ordinances, and other local regulations.Compliance & InsuranceEnsure all clients and vendors meet the venue's insurance requirements.Maintain documentation for all signed contractsAssist in implementing and updating safety and emergency protocols.Post-Event DutiesConduct post-event venue walkthroughs to assess damages or extra cleaning needs.Coordinate cleaning staff after eventsProvide post-event reports to Venue Owner (including incident logs if applicable).Marketing & PromotionRepresent LPAC_TheThomas Instagram via existing social media pageCreate and respond to online inquiries via platforms The Knot, WeddingWire, or Google.Collect and share client testimonials and photography (with permission).Attend or coordinate planner open houses, or styled shoots.